HLC Board Meeting-2009_04_17
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Published on Huntsville Lakes Council (http://www.huntsvillelakescouncil.org)
HLC Minutes
Date: April 17, 2009
Location: Robinson Independent Grocer Community Room, Huntsville, ON
Present:
Tonia Di Sabatino - Chair - Oxbow Lake Cottager’s Association
Burr Atkinson - Secretary - Walker and Pells Lakes Area Association
Bruce Howlett - Treasurer - Lake Waseosa Ratepayers Associa
Shane Baker - Director - Tasso, Toad, Camp and Blue Lakes Association
Ted Mercer - Director - Otter Lake Association
Ian Hastie - Director - Lake Vernon Association
John Kenny - Director - Lake of Bays Association
Bill Somers – Guest
Elaine Jackson - Guest
Regrets:
Dan McKeon - Director - Peninsula Lake Association
Morris Eccles – Director - Lake of Bays Association
Roger Staig – Director - Clovelly Point Cottagers Association
Dan McKeon - Director - Peninsula Lake Asso
Michael Young - Director - Lake Waseosa Ratepayers Association
Dan Kerr - Director - Mary Lake Association
Jeanne O'Neill - Director - Harp Lake Association
Mike Greenfield - Director - Mary Lake Association
Peter Van Buskirk – Fairy Lake Association
Wendy Olan - Director - Bittern Lake Association
Brian Markham – Director -Bella-Rebecca Community Association
Rob Zingel - Director - Fairy Lake Association
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<!--[if !supportLists]-->1. <!--[endif]-->Call to Order: Chair, Tonia D., opened the meeting at 5:35 P.M. welcoming all members and guests.
2. Approval of the Agenda: Motion by Shane B. and seconded by John K. that “the agenda be approved”. Motion carried.
3. Approval of the Minutes: Motion by Burr A. and seconded by Shane B. that “the Minutes of the March 7, 2009 HLC meeting be approved”. Motion carried.
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4. Treasurer’s Report: Bruce H. distributed the Treasurer’s Report to the Directors. Bruce H. mentioned that the balance at this time is $1,623.51 and that has not yet received dues from the Bittern Lake Association. Motion by Burr A. and seconded by Ian H. that “the Treasurer’s Report be approved”. Motion carried.
5. Committee Reports:
A. Planning and Land Use Committee: Ian H. reported that an application (The Riley Application) for a Zoning By-Law amendment at 54 Hutcheson to permit a hobby farm with 2 horses was withdrawn by those submitting the application.
A question was raised regarding how this committee makes a decision on behalf of HLC to support or not support an issue brought forward by a Lake Association. This question brought forward a good deal of discussion in which much of it focussed on a ‘response time issue’(i.e. the time it would take to obtain HLC Directors response to an issue raised might not be quick enough to deal with a timely issue). To address this problem, the following motion by Ian H. and seconded by Burr A. was put forward:
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“that (1.) the board of the HLC would have reported to it by the Planning and Land Use Committee all of the land applications that are sent to the planning committee for monthly meeting; (2.) the Executive would be appraised of responses planned by the Co-Chair of the Planning and Land Use Committee; (3.) when there was potentially a contentious issues there would be an attempt to get Executive approval; and (3.) in circumstances that were minor variances, this committee would act on behalf of HLC and would notify the HLC Executive, but no attempt to canvas the Executive would be made.” Motion carried.
B. Local Government and Taxation Committee: Shane B. reported that the Township of the Lake of Bays Councillors approved the 2009 Tax Levy Budget at an increase of 3.72% and voted against a $4.5 million G8 Legacy Grant for an Archives Building. He mentioned that the last three Lake of Bays Township Finance meetings were well attended. Although John K. also attended the Lake of Bays Finance meetings, neither he nor Shane B. presented any comments on behalf of HLC at these meetings.
6. New Business:
A. Website: Dwayne V. presented to the HLC Directors his Committee Report (See Appendix A. Website Committee Report -- April 2009) and discussed the information in it. Moreover, he reviewed the method of accessing the website, and the level of access available to the public, Lake Associations and HLC Directors. Dwayne mentioned that his son was his backup on handling our website and assured the Directors that his son could handle our website if something were to happen to him. Tonia D. said that she is planning to get together with Dwayne V. and make a number of changes and will report back to the HLC regarding these changes at our next meeting.
A question was raised regarding the availability of access to our website for Lake Associations in the HLC that currently do not have Directors appointed to the HLC. After some discussion Burr A. motioned (seconded by Ian H.) “that the Presidents of Lake Associations in the HLC be given access to our Website until a Director is appointed to the HLC from that Lake Association.” Motion carried.
Finally, a motion by Bruce H. and seconded by Ted M. that “the Website Committee Report – April 2009 and its financial requirements be accepted by the HLC.” Motion carried.
B. Points Raised by Guest, Bill Somers, regarding past HLC Minutes: Bill S. presented some concerns regarding HLC follow up on some past issues presented in our Minutes. Since the time scheduled for our meeting was running out, his concerns were outlined and welcomed, but not thoroughly discussed.
C. Use of HLC Lake Plan Manual by FOCA was raised by Guest, Elaine Jackson: Elaine J. brought up information suggesting that FOCA is using the HLC Lake Plan Manual as a ‘template’ for a Lake Plan Manual they are preparing. Moreover, if this is the case, she questioned whether or not they were acknowledging HLC’s contribution to the content of the FOCA Lake Plan Manual. Elaine J. said that she and Mary McCulley were co-authors on the HLC Lake Plan Manual, and, on the back page of the Manual, had acknowledged anyone who contributed to the information in it. Unfortunately, no one has seen a copy of this particular FOCA document. Tonia D. volunteered to get a copy of it and pass it on to Mary McCulley and Elaine Jackson for their review and comments
D. Presentation Of Awards for Service: Gifts and/or certificates of appreciation were presented to Elaine Jackson and Bill Somers. Similar gifts and/or certificates of appreciation will be presented to Mary McCulley and Lynn Sharer at a later date.
7. Meeting Adjourned at 7:45 P.M.
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Next Meeting –Saturday, May 2, 2009 at 9:30 AM in Robinson Independent
Grocer Community Room, Huntsville, ON
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Prepared by: Burr G. Atkinson – (Secretary) April 28, 2009
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