Huntsville - Lake of Bays Lakes Council

Huntsville Lakes Council

Board Meeting

July 5, 2007 Location: Robinson's Independent

Grocers Community Room.

Present: Co-Chair, Mary McCulley, Co-Chair, Elaine Jackson, Secretary, Bill Somers, Directors, Bruce Howlett, Burr Atkinson, Jeanne O'Neill, John Kenny Rob Zingel, Dan McKeon and Webmaster, Dwayne Verhey.

Guest: Don Baker, (Ad-Hoc EAC).

Regrets: Directors, Yuri Zadoroznyj, Barb Stronach, Dan Kerr, Mike Greenfield, and Ted Mercer.

1. Call to Order: - at 7:00 PM

2. Approval of Agenda: - Amend the agenda by adding to item 6(d)(i)-Website, Community Updates.Com-Bill. Approved.

3. Approval of Minutes of June 9, 2007: - Under item 3, Minutes, change Bruce to Ted. Under item 8, change December to September 7, 2007. Under item 5(h)(iii), Lake Plan Status, remove "LOB not sure if they will proceed". Under item 5(i)(ii), Environment Cttee, change EAC to EC. On a motion by Mary M. and seconded by Burr A., the amended minutes were approved.

4. Treasurer's Report: - Bill S. reports the HLC's bank balance as of today, is $2,093.45. Bill presented the 2007-2008 HLC Budget. Bruce H. and Burr A. to audit the HLC finances prior to the AGM. On a motion by Dan McK. and seconded by John K., the Treasurer's report was approved.

5. Lake Associations Concerns: - Bill S. reports that no association responded to his request for news/updates/concerns.

John K. reports LOBA's AGM is on July 14, 2007.

Rob Zingel reports FairyLA's AGM is July 7, 2007.

Mary M. reports CLA's AGM is July 7, 2007.

Elaine J. reports FoxLA's AGM is July 7, 2007.

Bruce H. reports LWRA's AGM is July 7, 2007.

Burr A. reports W&PLA's AGM was June 23, 2007.

Dan McK. reports PLA's AGM is August 6, 2007.

Bill S. reports HVCA's AGM is August 5, 2007.

Jeannie O. reports HLA's AGM was May 19, 2007.

6. Committee Reports: - Dwayne V. advises he has posted the committee reports as a "BOOK" on the HLC website for the Directors to peruse.

a) AGM Planning: - Nominating Cttee report - Bruce H. reports the following Directors are willing to stand for another year - Mary M., Elaine J., Bruce H., Dan K., Mike G., Dan McK., Jeannie O., Burr A., Rob Z., Barb S. and Ted M. (Ted M. will rotate with Chad Schoppel). Dwayne V. will continue as Webmaster. Dan McK. to speak with the President of Hidden Valley Community Association and the Lake of Bays Association regarding a representative for the HLC.

Budget/Financial Report: - Previously submitted by the a/Treasurer. Following a short discussion, the budget was approved on motion by Mary M. and seconded by Dan McK.

AGM Agenda: - Following a short discussion, it was decided to keep our agenda short and to try and secure two guest speakers for the AGM. Burr A. will contact Barry Young of Lord and Partners to see if he would be available to speak to the membership regarding environmentally friendly products and Mary M. will try to convince Rob Z. to speak about green building products.

b) Membership Cttee: Bill S. reports that this committee continues to lobby for new associations and member representatives. A possible association rep for Hidden Valley might be Director Lynda Cranney. The pursuit continues.

c) Fund Raising: - Bill S. thanked all who were able to assist at the Charity BBQ, and those that would have but couldn't. The BBQ netted $896.45. Thank-you messages have been sent to the Forester, FM 105.5 and Robinson YIG. A thank-you e-mail will be forwarded to each of the politicians who attended the event. The Co-Chairs thanked Bill for his efforts in raising these funds.

d) Communications:

i) Website: - Dwayne V. distributed a copy of permissions regarding accessing and posting or editing the website, to the Board, the results of a committee meeting on June 28, 2007. He then explained the "permissions" to the Board. He has assisted Otter Lake with their website and expects Mary Lake to join HLC's website offer.

A lengthy question and answer period ensued.

Bruce H. will compile a report as a result of his website offer survey. It is suggested that Bruce continue contacts with the various associations. This is one of HLC's way of providing support service for its association members.

Bill S. suggested that something be done to acknowledge the help and assistance that Denise Eckert of Community Updates.Com has done for the HLC. Bill will contact Denise for suggestions.

ii)Advertising/Promo/Social: - Dan McK. reports he will be contacting Bill S. regarding advertising for the BBQ Social and the AGM. The AGM will be advertised on the local radio bulletin board and in the local papers under community calendar. Bill S. states that he is not advertising the BBQ Social. E-mail invitations have been sent to all who are invited. A reminder will be sent to those that have not responded, by July 8^th. or 9^th.

Bill has asked that the MWC tickets mentioned in the June 9, 2007 Board minutes, not be sold at this BBQ. He also requested that the members refrain from dominating the politician's attention.

HLC Display Board: - Dan McK. described his findings regarding the display board, valued at $100 to $200. Motion by Bill S. and seconded by Jeannie O. that Dan check further with Aben Graphics on the display board with advice to the Co-Chairs who will then decide whether or not to purchase it. Carried.

FOCA Plaque: - Bill S. reports that some time ago, he received an e-mail from Denise Corry, of the Mayor's office, advising that our FOCA plaque was sitting on her desk with a note attached advising to "return to HLC". She wanted to know what the HLC wanted to do with it. Bill arranged to pick it up and is storing it with his HLC correspondence. Co-Chair request that each Director give some thought as to were this plaque might be placed siting a few.suggestions. Don B. reports that the Ad-hoc EAC is contemplating creating an annual award to be given annually to an individual, organization or company. If they find a place to display their award, it might be suitable for HLC's plaque.

iii)August Forester: - Mary M. and Rob Z. to discuss the August article for inclusion in the Forester.

iv)Newsletter: - Jeannie O. reports that she has yet to receive any newsletter submissions from anyone. The newsletter D.D. is July 25, 2007.

e) Stewardship: - Bruce H. reports he telephoned John Branciaglia and left a message. John has not responded. He telephoned Will Brunner at Muskoka Watershed Council. Will has not responded. He contacted Barb Stronach at FOCA regarding the stewardship CD/DVD. Barb S. advises the CD/DVDs are sold out. She furnished him with information about ordering a set. Nothing further to report.

f) Special Projects:

i) MWC Launch: - Elaine J. reports that the MWC launch of their water report is rescheduled for 11:00 AM, Friday, July 27, 2007. It has been posted to the website for all to see. The HLC has committed to catering at this event but has not contributed financially. She feels we should. After a short discussion, moved by Dan McK. and seconded by Burr A. that the HLC contribute $200.00 to this event. Carried.

ii) Lake Levels: - Elaine J. has posted a report on the website regarding lake levels, for all to see.

iii) Insurance: - Mary M. learned that the Federation of Ontario Naturalists would consider the HLC a nature club and that with a membership in the FON, the HLC could be insured under the FON's umbrella policy. Mary to seek out further information from the FON.

iv) Crown Land: - Dan McK. was unable to follow-up on this item. He will attempt to have a report for the September meeting.

g) Policy:

i) Official Plan Amendment: - Mary M. will create a report to the Town of Huntsville regarding the costs to amend the Official Plan as it relates to lake plans. Motion by Bill S. and seconded by Dan McK. that Mary forward her letter to the Town. Carried. A copy will be sent to Councillor Fletcher, Chair of the EC.

ii)Zoning By-Law Review Cttee: - See report posted to the website.

iii)Environment Cttee: - See report posted to the website.

iv)84 Main St. W: - See report posted to the website.

v)Deer Lake Trailer Park: - See report posted to the website.

8.Adjournment: - Motion by Bill S. and Mary M. to adjourn at 9:12 PM.

Prepared by: - Bill Somers, Secretary July 11, 2007